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2026 Comparison

Top 10 Event Equipment Rental Software

Complete guide for technical service providers, equipment rental companies and event organizers. Independent analysis of the best rental management solutions.

Updated: January 2026

How to Choose Your Event Rental Software?

The event industry has specific needs: managing multiple projects, crew scheduling, tracking equipment on the move, and complex invoicing. Good software must combine inventory, booking and project management.

Our Evaluation Criteria

  • Integrated event project management
  • Real-time planning and availability
  • Crew and technician management
  • Professional invoicing and quotes
  • Equipment tracking (scanning, maintenance, condition)

The 2026 Ranking

1

ark.stock

Swiss dual-mode solution: inventory + projects

4.9

ark.stock combines classic inventory management AND event project mode in one solution. Visual event planning, equipment allocation to projects, and integrated invoicing. 100% Swiss hosting.

Strengths

  • Unique event project mode
  • Equipment allocation per event
  • Visual project timeline
  • Integrated invoicing and quotes
  • Hierarchical containers (vehicles, flight cases)

Weaknesses

  • No advanced crew management
  • No transport scheduling
CHF 12-149/month AV service providers, equipment rental, event SMBs
7-day free trial
2

Rentman

European leader in event management

4.6

Rentman is the reference for large event service providers in Europe. Complete crew management, advanced scheduling with transport, but premium per-user pricing.

Strengths

  • Complete crew management (HR, scheduling)
  • Integrated transport and logistics
  • Very polished visual planning
  • Solid accounting integrations

Weaknesses

  • High price (€35-55/user/month)
  • Overkill for small structures
  • Significant learning curve
€35-55/user/month Large event companies, 10+ employees
View comparison
3

Current RMS

UK solution for broadcast and production

4.2

Current RMS comes from the UK with a focus on broadcast, TV production and film. Solid for large productions but aging interface.

Strengths

  • Broadcast/production focus
  • QuickBooks/Xero integrations
  • 30-day free trial
  • Sub-rental management

Weaknesses

  • Very high per-user cost
  • Dated interface
  • No native QR codes
$71-79/user/month Broadcast studios, film production
View comparison
4

EZRentOut

Rental with e-commerce store

4.4

Robust American solution with integrated online store. Ideal for B2C rental with online booking, but watch out for additional costs per user and location.

Strengths

  • Integrated online store
  • Customer self-service booking
  • QuickBooks/Xero integrations
  • GPS and advanced tracking

Weaknesses

  • +$20/additional user
  • +$25/additional location
  • No crew management
$50-499/month + add-ons B2C rental, rental e-commerce
View comparison
5

Booqable

Modern e-commerce rental

4.3

Booqable specializes in online rental with an elegant booking widget and modern interface. Perfect for simple B2C rental but limited for complex projects.

Strengths

  • Elegant booking widget
  • Very modern interface
  • Integrated online payments
  • Well-documented API

Weaknesses

  • No event project mode
  • No maintenance management
  • Limited B2B features
€29-99/month Online B2C rental, small shops
View comparison
6

Cheqroom

Enterprise solution with advanced RFID

4.3

Cheqroom targets large enterprises and media productions with native RFID and unlimited assets. Powerful but opaque pricing and complex setup.

Strengths

  • Advanced native RFID
  • Unlimited assets and users
  • Multi-site reservations
  • Enterprise SSO

Weaknesses

  • Opaque pricing
  • Complex setup
  • Not event-oriented
Custom quote (per admin) Large enterprises, media production
View comparison
7

Loxya (Robert Manager)

French open source for events

3.8

Loxya is a French open source solution dedicated to events. Free but requires technical skills for installation and maintenance.

Strengths

  • Free and open source
  • Native event mode
  • Active French community
  • Total customization

Weaknesses

  • Technical installation required
  • No official support
  • Less modern interface
Free (open source) Technicians, limited budgets
View comparison
8

RentalTrax

American solution for audio rental

3.9

RentalTrax focuses on audio and musical equipment rental in the US. Functional interface but not adapted to the European market.

Strengths

  • Audio/music focus
  • Solid contract management
  • Native Stripe integration

Weaknesses

  • US market only
  • No FR/DE localization
  • Dated interface
$99-299/month US musical equipment rental
9

Flex Rental Solutions

Complete event ERP

4.0

Flex is a complete event ERP with separate modules. Very powerful but complex to implement and expensive.

Strengths

  • Complete event ERP
  • Specialized modules
  • Highly customizable

Weaknesses

  • Very high price
  • Long implementation
  • Requires integrator
Custom quote (€500+/month) Very large event companies
10

HireHop

Affordable UK solution

3.7

HireHop is a more affordable British solution with basic features for event rental. Good value for money to get started.

Strengths

  • Affordable pricing
  • Complete basic features
  • Responsive UK support

Weaknesses

  • Aging interface
  • Limited advanced features
  • Few integrations
£39-149/month Small UK rental companies, beginners

Our Methodology

This ranking is based on our analysis of event features, user feedback on G2, Capterra and GetApp, as well as our own tests in the context of event rental.

ark.stock is our solution. This comparison aims to be objective by presenting the strengths and weaknesses of each solution, including ours.

Frequently Asked Questions

What is event rental software?
Event rental software allows you to manage your equipment fleet, event bookings, crew scheduling, and invoicing. It typically combines inventory, project management and CRM.
Why is project mode important?
Project mode allows you to allocate equipment to specific events, track departures and returns, and invoice per event. It's essential for service providers managing multiple events simultaneously.
Is crew management essential?
It depends on your structure. Large service providers need integrated crew scheduling. SMBs can often manage crews with a separate tool or basic features.
Which pricing model to choose?
For SMBs, prefer fixed monthly rates without per-user fees. For large structures, per-user cost can be advantageous if it includes advanced features.

Ready to Optimize Your Event Management?

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Other Comparisons

See how ark.stock compares to other market solutions

ark.stock vs Rentman

Event Management

European leader for technical events with advanced crew management

View comparison

ark.stock vs Booqable

E-commerce Rental

Specialized in online rental with integrated e-commerce store

View comparison

ark.stock vs Hector

IT Asset Management

General IT asset management for businesses

View comparison

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